TempoSocial

Admin automation for commercial maintenance

Less chasing.
More jobs
ready to invoice.

Your engineers have finished the work.
Give your office a clear path to invoicing.

TempoSocial sets up simple workflows that flag missing job sheets, hours and purchase orders, so your team knows what to resolve and who needs to act.

Discuss your workflow See a worked example

Free 15-minute call Setup from £1,750

From completed job to clear next step

Your office, at a glance

What’s holding up invoicing?

2 need attention1 ready for review

Three fictional jobs. Select one to see the next step.

Next action Engineer

Upload the completed job sheet.

The office can see the missing document and who needs to provide it.

A clear owner. A specific action.

Illustrative workflow. The setup is agreed around your systems.

Built for UK service businesses with

  • Recurring maintenance jobs
  • Field engineers
  • A busy office team

The difference in the working day

Fewer loose ends.
A clearer handover.

Bring the details that hold jobs up into one view, with a practical next step for each one.

Visibility

See what’s missing.

Find jobs waiting on notes, hours, sign-off or a purchase order, without checking every record by hand.

Responsibility

Know who needs to act.

Give each missing item an owner, so coordinators can follow up with the right person.

Progress

Keep the handover moving.

Separate jobs that need attention from those ready for the office’s final invoice review.

A practical setup service

Start with your process.
Make it work better.

The first step is checking what your existing software can already do. The right fix may be a better setup, a clearer rule or a simple connection.

  1. 1

    Find the bottleneck.

    Walk through a completed job with your office team. Agree what is needed for invoicing and where the handover gets stuck.

  2. 2

    Set up the workflow.

    Use one agreed source of job information to flag missing items, show the next action and assign a responsible person.

  3. 3

    Test it with your team.

    Check everyday jobs and awkward cases. Refine the rules, measure the change and hand over a process staff can use.

Your existing tools, checked first.Your team, involved throughout.Your invoices, approved by you.

One focused first project

Fix a bottleneck.
Measure the difference.

Start with the handover between a finished job and an invoice ready for approval.

Agree the scope, price and success measures before work begins. The setup usually takes two to four weeks once access and the workflow are agreed.

What we measure together

  • Time spent checking and chasing
  • Completed jobs waiting on missing information
  • Time from job completion to invoice readiness

Job-to-Invoice Setup

Fixed scope

From £1,750One-off project fee

One clear view of missing items, owners and next actions, tested with your team and handed over.

  • Workflow review and an agreed starting baseline
  • One clear job list from one agreed data source
  • Rules for missing items, next actions and owners
  • Team testing and a practical handover guide
  • 30 days of defect fixes after handover
Discuss your workflow

Software licences, extensive data cleanup and extra integrations are quoted separately. Ongoing support is optional.

Before we speak

Good questions.
Clear answers.

We already use job management software. Can you still help?

Yes, if there is a gap in how the process works today. We check existing features first. The answer may be configuring your current system or improving how staff enter information. If it already handles the handover well, there may be no need for a separate setup.

Will this work with our current tools?

That is checked before quoting. The setup starts with one usable source, such as a job-system export or a structured spreadsheet. Connections and access depend on your software. Any extra integration work is scoped separately.

How much will our office team need to be involved?

A coordinator and a manager help explain the current process and test the result. Their input makes the rules useful. The aim is to reduce repeated checking and chasing while keeping staff in control of decisions.

Does it send invoices or make decisions automatically?

The setup highlights missing information and the next action. Your team checks the details and approves invoices. Any further automation is agreed separately.

What happens on the first call?

We spend 15 minutes on your current tools, job volume and the admin that slows the handover down. You can describe the process without sharing live data. If there is a useful fit, the next step is a scoped workflow review and a fixed proposal.

Start with a 15-minute conversation

What’s keeping
your finished jobs
from being invoiced?

Talk through one sticking point.

Email to arrange a free call. Tell us which system you use and what your office spends the most time chasing.

Email to arrange a call

Free initial call. No system access needed.
You’ll speak directly with Emmanuel, founder of TempoSocial.